When working on a project with a team, PDF is the best way to share any documents that all members of the team can review. This is because PDF documents can be accessed on any device or operating system. With the right PDF annotation tool, each member of the team can share their thoughts on the content in the document by simply highlighting the PDF.
Highlighting a PDF can be a great way to point out mistakes in the document or emphasize a point. In this guide we will look at two easy ways to highlight PDF with ease, starting with the best way to do it.
Method 1: Highlight PDF with UPDF PDF Editor (Offline)
UPDF PDF Editor is an all-in-one PDF editing and management solution that can do it all. It can be just a way for you to open and read a PDF or you can use it to annotate the document in various ways, including, as we shall see shortly, adding highlights. It is also a simple way to edit both the text and images on the document, organize the pages, combine multiple PDFs into a single file, and even encrypt a PDF document.
The highlight feature you need is easily accessible in the suite of annotation tools that UPDF offers. It is easy to use and you can select different colors for different sets of highlighted text as needed.
Here’s a step-by-step guide to highlight PDF text using UPDF;
Step 1: Open the PDF in UPDF Editor
Start by opening UPDF PDF Editor on your computer.
Then either drag and drop the PDF file you want to work on into the program’s main interface or click on the “Open File” button to import the PDF.
Step 2: Open the Annotation Tools
Now, click on the “Comment” icon from the list of tools on the left panel.
This will open a set of annotation tools that you can access at the top of the window, including the highlighter.
Step 3: Highlight Text in the PDF
To highlight text or sections of text in the PDF, click on the “Highlight” tool and select the text you would like to highlight.
You can then click on the highlighted text for additional options including changing the color of the highlight.
Step 4: Save the Highlighted PDF
Don’t forget to save the changes to the PDF before closing the file.
To save the PDF, click on “File > Save As” and then choose a suitable file name and location.
Other Key Features and Functionalities of UPDF PDF Editor
UPDF is a complete solution that has numerous other features aimed at producing the most useful all-in-one PDF editor in the market. The following are just some of its most useful features;
- Edit and Sync PDFs on the Go: UPDF PDF Editor is available across all platforms including Windows, macOS, Android, and iOS. This makes the synchronization of PDFs easier, allowing users to continue working on a PDF even on a mobile device.
- Fill Out PDF Forms: Easily accessible PDF editing tools mean that users can fill out PDF forms quickly and on any device. You can then use UPDF’s signature features to authenticate the forms, making UPDF one of the best tools for all kinds of document preparation including contracts, agreements, and legal documents.
- Convert and Create PDFs: You can also use UPDF to create a PDF document by simply opening any file in any other format. The file is automatically converted to PDF as soon as it is open. Or, you can use UPDF’s extensive conversion features to convert a PDF document to other formats including Word, Excel, HTML, PowerPoint, TXT, and more.
- Organize PDF: With UPDF’s “Organize” feature, you can take any PDF document and move its pages around, remove some of the pages, replace others, and even merge it with another PDF document to create a brand-new document.
- Summarize, Translate, and Explain PDFs: The revolutionary new UPDF AI takes PDF management to a whole other level. You can use it to summarize the content on any PDF into easy-to-understand sections or explain complex ideas and even use the translate feature to translate the content to another language.
Method 2: How to Highlight PDF Online
You can also choose to use an online tool to highlight the text in your PDF document. One of the easiest online solutions to use is Smallpdf. It is free and accessible on any browser.
Here’s the guide on how to highlight PDF online;
Step 1: Go to Smallpdf website to access the Smallpdf editor that you will need for this purpose.
Step 2: Click on “Choose Files” to upload the file that you want to highlight.
Step 3: With the file open, ensure that “Mark Up” is selected and then click on “Highlight Text.” Now all you have to do is select the text you want to highlight and the selected text will be highlighted.
Comparison Between UPDF PDF Editor and the Online Tool
While both UPDF PDF Editor and Smallpdf can be used to highlight text in a PDF, they are very different in terms of functionality and use. The following are some of those stark differences;
- UPDF is user-friendly and easily accessible, unlike Smallpdf which requires an internet connection and is significantly slower when opening larger documents.
- UPDF offers the user more choices in annotation tools and even the highlighting tool can be customized in numerous ways. Smallpdf only has a highlighter as an annotation tool and even this is limited in functionality.
- Unlike UPDF which guarantees the safety of both the PDF you’re working on and the data on your computer, uploading documents to online tools carries the inherent risk of data loss.
- UPDF is available on all platforms, starting at $5 per month for the complete Pro license. Smallpdf is only available on a browser and although it is free, the function is limited with pro features starting at $12 per month.
Conclusion
UPDF will allow you to highlight a PDF easily and quickly. It is also the only choice for anyone who works with PDFs daily as it has numerous other useful features. It is therefore the only go-to PDF annotation solution.
