Printers and scanners have become ubiquitous in the American workplace as more industries move to digitize records, printing copies only as needed. Those devices can take up a lot of space, though, and that is why many businesses benefit from the efficiency of an all-in-one printer that can scan documents and provide high-volume document copying services. It allows you to do more without having more equipment taking up space.
Saving Space in the Office
The less space you need to dedicate to machines, the more elbow room your team winds up enjoying at the end of the day. For offices that have to fit print stations in reception areas or hallways, this can be a game changer for space use. Dedicating less space to your printer and supplies can even provide you with a way to expand your team without moving to a bigger office if you are near capacity. That gives you time to find the right location before you expand.
Enhance Your Productivity
You can now find printers that have FADGI document scanners built in to save money while remaining compliant with Federal guidelines for historical document preservation. This is incredibly important for organizations like libraries and archives as well as private card collectors and anyone else involved in historic preservation. FADGI compliance also important for any work with government agencies, as historic document preservation is a major concern to many government bodies.
For other organizations, the standards represent a quality benchmark that helps to establish the authenticity and completeness of digitized records. That can be important when records are needed for legal proceedings, audits and other review processes.
Lower Your Equipment Operating Costs
When you run sepate hardware for different types of printing, a scanner, and a copier at once, you wind up investing a lot in your machines. While your company will probably still use the same paper volume as before, an integrated all in one laser color printer that handles all those jobs will save you money by lowering your power consumption. It’s just less expensive to power one document machine than three or four.
Electricity is not the only savings, either. Regular maintenance for the mechanical components will also be less expensive because the maintenance only needs to be done to one unit at a time. Even if it is slightly more frequent, high-volume document printers and copiers are built to handle that output.
Find the Right Solution for Your Business
If you already know you want an all-in-one printer for your business, the two considerations you need to make when choosing a model are your printing volume and your need for color. A monochrome laser printer is a lot less expensive than a color printer. If you do not need to produce high quality color prints, you can invest in an all-in-one with high quality color scanning and monochrome printing to have everything you need without overspending. Check out your options today so you can find the tools you need to empower your entire office team.
